Corporate Air Travel
Time Is Your Only
Non-Renewable Resource.
Helios Air manages corporate travel for leadership teams who can't afford to lose hours to airports, delays, or logistics.
4–6 hrs
Typical booking notice
Zero
Commitments or monthly fees
5,000+
Airports commercial can't reach
3,000+
Certified charter aircraft
The Process
How Corporate Travel Works with Helios
From first message to wheels-down, your team stays focused on the work — not the logistics.
Brief Your Helios Advisor
Share your trip details — destinations, dates, passenger count, and any preferences. One message or call is all it takes. We handle every detail from there.
Receive Curated Options
We present vetted aircraft options tailored to your itinerary, budget, and team size. No sifting through listings — just clear, executive-ready recommendations.
Approve & We Execute
Your executive or EA approves the option. Helios coordinates everything: contracts, catering, ground transport, FBO arrangements, and crew briefing.
Repeat Without the Overhead
We learn your preferences, build your travel profile, and future trips get faster. Your team gains hours back — every single trip.
Built for Business
Every trip engineered around your bottom line.
The Business Case
Why Smart Companies Choose Private Charter
Every hour in a commercial terminal is a lost hour. Private charter turns transit time into productive time — in-flight strategy sessions, client prep, or simply uninterrupted focus. For a C-suite executive, that recovery alone often justifies the cost.
Commercial schedules force overnight stays and layovers. Private charter lets your leadership team visit multiple cities in one calendar day, then sleep in their own beds. Less time away means lower soft costs, better decisions, and a leadership team that shows up sharp.
Your executives arrive at a private FBO, bypass commercial security, and board within minutes. No removing laptops. No body scanners. No gate holds. For frequent travelers, this saves hours per trip across the calendar year.
Private jets access regional airports near manufacturing facilities, remote client sites, or smaller markets that commercial carriers don't serve. What used to require a hub connection and a rental car becomes a direct, door-to-door trip.
Board-level discussions, M&A strategy, sensitive HR conversations — these don't belong in a commercial cabin. A private aircraft is the only truly secure environment for your most sensitive business conversations.
Your Helios quote is complete — no hidden fuel surcharges, no landing fee surprises. One number, one approval, one relationship. Finance teams and EAs both appreciate the transparency.
For Executive Assistants
Your support team deserves a support team.
Helios acts as a direct extension of your operation — sourcing aircraft, managing logistics, coordinating vendors — so you can focus on the hundred other things on your plate.
The best EAs we work with don't just book travel — they protect their executive's most valuable asset: time. We exist to make that job easier.
Julien Lewin
Founder, Helios Air
One Point of Contact
No vendor juggling — ever.
Fully Managed Logistics
Contracts, confirmations, changes handled.
Transparent Pricing
Instant quotes, nothing to reconcile.
Preference Memory
We remember your executive's preferences.
24/7 Availability
Last-minute changes or reroutes, covered.
Trip Summaries
Ready for records and expense reports.
The Business Case
Private Aviation Pays for Itself
When you account for executive time, productivity, and logistics — private aviation often costs less than you think.
The Scenario
8 executives need to meet clients in Hillsboro OR, Medford OR, and San Francisco — a 3-city swing from Seattle. Commercially: a 2-day trip with an overnight. By private jet: home the same day. Average fully-loaded executive cost: $360/hr ($750k/yr).
✈ Commercial — 2-Day Trip
SEA → PDX → MFR → SFO → SEA · ~18 hrs unproductive time
DAY 1 · 6:00am
Leave for SEA airport
1hr ground transport
7:00am
Check-in & security at SEA
1.5hrs at airport
8:30am
Board & depart SEA → PDX
45min flight to Portland
9:15am
Land at PDX
30min baggage claim + rental car
9:45am
Drive to Hillsboro
30min drive west of Portland
10:15am
📋 Hillsboro Meeting
Business conducted
12:30pm
Drive back to PDX
30min — return rental car + security
2:00pm
Board & depart PDX → MFR
1hr flight to Medford
3:00pm
Land at MFR
20min baggage + ground transport
3:30pm
📋 Medford Meeting
Business conducted
5:30pm
Check into hotel — evening lost
Dinner, downtime, away from family
DAY 2 · 6:30am
Check out & leave for MFR
30min to airport + security
8:00am
Board & depart MFR → SFO
1hr 30min flight
9:30am
Land at SFO
30min baggage + ground transport
11:00am
📋 San Francisco Meeting
Business conducted
1:00pm
Leave for SFO
45min drive back to airport
1:45pm
Check-in & security (return)
1.5hrs at airport
3:15pm
Board & depart SFO → SEA
2hr 30min flight home
5:45pm
Land at SEA
30min baggage claim
6:45pm
Ground transport home
1hr drive — arrive ~7:45pm
✦ Private — 1-Day Trip
BFI → HIO → MFR → SFO → BFI · ~3 hrs unproductive time
7:00am
Depart office to BFI
20min drive to Boeing Field
7:20am
Board immediately at BFI
No security, no lines
7:30am
Depart BFI → HIO (Hillsboro)
45min flight — prep for meeting en route
8:15am
Land at HIO — FBO transfer
10min to meeting location
8:30am
📋 Hillsboro Meeting
Business conducted
10:30am
Depart HIO → MFR (Medford)
1hr flight — work en route
11:30am
Land at MFR — FBO transfer
10min to meeting location
11:45am
📋 Medford Meeting
Business conducted
1:30pm
Depart MFR → SFO
1hr 30min flight — debrief en route
3:00pm
Land at SFO private terminal
10min to meeting location
3:15pm
📋 San Francisco Meeting
Business conducted
5:00pm
Depart SFO FBO
2hr 15min return flight to BFI
7:15pm
Land at BFI
Walk off — no baggage wait
7:35pm
Home
20min drive — same-day return, family dinner still possible
Home same day.
No hotel. No overnight. No disruption.
Net Savings with Private Aviation
Plus 15 hours reclaimed per person — and an entire overnight stay eliminated.
* Illustrative example. Actual costs vary by route, aircraft, and team size. Contact us for a tailored analysis.
Common Questions
Corporate Travel FAQs
The comparison isn't just ticket price — it's total cost. Private charter eliminates overnight stays, captures productive hours in-flight, enables multi-city visits in a single day, and removes the hidden cost of an executive arriving delayed, distracted, or exhausted. For senior leaders whose time is valued at $500–$1,000+/hour, the math often favors private.
No. Helios operates on a trip-by-trip basis. There are no monthly fees, no prepaid blocks, and no minimum usage requirements. You pay only for the flights you take, with full pricing transparency before you approve anything.
We can often source and confirm an aircraft within 4–6 hours for domestic trips. For international itineraries or peak periods, earlier is always better. That said, our network gives us access to aircraft across North America on short notice — call us first, we'll tell you what's possible.
Yes. We can establish a travel profile for your organization — preferred aircraft types, catering standards, departure airports, and key travelers. Over time, repeat trips become faster and more seamless. We become an extension of your internal travel operations.
Helios provides clean, itemized invoices after every trip — ready for expense processing or AP submission. We can align invoice format to your internal requirements. No mystery charges, no reconciliation headaches.
It happens. We're available 24/7 and handle reroutes, passenger changes, and departure time adjustments as a matter of course. Changes are managed by your Helios advisor directly — no call center, no ticket queue.
Absolutely. For teams of 8–16 or more, a single aircraft is often more cost-effective than booking multiple business-class seats — and your team travels together, arrives together, and can debrief en route. We can also coordinate multi-leg or hub-and-spoke itineraries for larger groups.
Every corporate account works with a dedicated Helios advisor — not a rotating team. That advisor learns your preferences, your executive's travel style, and your operational rhythm. Over time, they become a trusted extension of your team.
Ready to Get Started?
Your next executive trip, handled.
Tell us where you need to be. We'll handle everything else — so your team shows up ready to win.
Request a Corporate Quote